Planning a winery wedding? What an exciting time and I’m so happy for you! Dear friend, you’re in for such a treat! There’s nothing like the combination of rolling vineyards, delicious wine, and magical sunsets to set the stage for your big day. To help you plan the ultimate celebration, I’ve put together this fun, easy-to-follow checklist with everything you need. Let’s dive in—one sip at a time! 🍷
The First Sip: Choosing the Perfect Winery Venue for Your Special Day
Picking the right venue is like finding the perfect bottle of wine—it needs to fit your taste, your vibe, and your vision. Here are some tips to guide you through the process:
- Size & Location: Think about your guest list size and the vibe you want. Are you picturing an intimate celebration with close family or a bigger party? Make sure the winery can comfortably accommodate your crew.
- Ambiance That Matches Your Vision: Does the venue feel romantic and rustic or sleek and modern? Walk around the space, imagine where everything will happen, and ask yourself—can you see yourself walking down the aisle here?
- What’s Included: Some wineries come with everything you need (catering, decor, coordinators), while others leave room for you to bring in your own vendors. Both options have perks, so go with what makes you feel most comfortable.
Bestie Tip: Secrets to a Successful Site Visit
When touring venues, pay attention to flow—where will guests gather for cocktails? What if the weather doesn’t cooperate? Also, take lots of photos (you won’t remember every detail later). Bring a list of questions so you feel confident about your decision.
📥 Grab This: Our Venue Comparison Checklist will make choosing between your top venues a breeze!
The Pour: Grapes & Glamour — Planning the Details
Now that you’ve chosen your venue, it’s time to start planning all the lovely details. Here’s how to create a wedding day that flows as beautifully as a fine wine.
- Timing is Everything: Wineries are magical all year long, but every season brings something different. Fall offers gorgeous foliage, while summer sunsets are beyond dreamy. Just be mindful of weather patterns in your chosen area!
- Blend Your Decor with the Vineyard’s Beauty: Let the natural beauty of the vineyard be your guide. Think greenery, candles, fairy lights, and wine barrels as decor accents. Simple touches go a long way!
- Food & Wine Pairings: Embrace the local flavors! Many wineries offer farm-to-table catering with wine-pairing menus that elevate your reception. Imagine your guests sipping a crisp Chardonnay paired with fresh seafood—it’s a delicious way to create memories.
Bestie Tip: DIY or Hire a Pro?
While a little DIY can make your wedding personal (and budget-friendly), some tasks are better left to the pros—like lighting and florals. Focus your DIY energy on small projects, like custom place cards or favors, and leave the big stuff to vendors.
The Toast: Getting Ready for Your Winery Wedding
The big day is approaching, and it’s time to get everything in place. Here are a few tips to help you (and your bridal party) feel prepared and pampered.
- Bridal Beauty for the Vineyard: Keep the season in mind when planning your beauty routine. Opt for natural, long-lasting makeup, and don’t forget to schedule a trial session to test your look in similar lighting and weather conditions.
- Where to Stay: If the winery doesn’t have onsite lodging, book nearby accommodations for you and your crew. Cozy Airbnbs or boutique hotels make great options—bonus points if they offer scenic views for those fun pre-wedding photos.
- Guest Transportation: Arrange transportation to ensure your guests arrive safely and on time. Shuttle services or organized ride shares are thoughtful touches that make the day stress-free for everyone.
Bestie Tip: Keep Calm and Enjoy the Ride
Planning can get overwhelming, but remember—you’ve got this! Set boundaries (like a wedding-free day once a week) and lean on your partner or besties for support. This day is all about love, not perfection!
📥 Snag This: Our Wedding Timeline and Checklist will help keep you organized, calm, and collected.
The Finale: Memorable Moments & Knowing What to Expect
The wedding day will go by in a blur, so let’s make sure it’s filled with moments you’ll cherish forever. Here’s how to capture all the magic.
- Vineyard Photo Perfection: Work with your photographer to scout out the best photo spots. Whether it’s a quiet nook in the vines, a rustic wine cellar, or sunset by the vineyard, these backdrops will make your photos stunning and timeless.
- A Seamless Timeline: Create a detailed day-of schedule to keep everything running smoothly. Build in some buffer time between events—you’ll be grateful for those extra moments to breathe and enjoy.
- Unique Experiences for Guests: Wow your guests with thoughtful touches like a wine-tasting station, lawn games during cocktail hour, or custom wine bottle favors to take home.
Bestie Tip: Savor Moments with Your Besties
The day will fly by, so take a moment to steal away with your closest friends. A quick toast before the ceremony or a late-night dance will mean the world to you—and it’ll become one of your favorite memories.
📥 Resource: Download our Wedding Day Planner template to help you enjoy every minute of your special day.
Final Thoughts
Planning a winery wedding is all about savoring each moment—just like enjoying a perfect glass of wine. From finding the ideal venue to creating unforgettable memories with your loved ones, every step is a part of your unique love story. So sip, savor, and most importantly—enjoy every minute.
You’ve got this, my friend! And don’t forget—planning is part of the adventure, so pour yourself a glass, embrace the process, and cheers to the happiest day of your life! 🥂