Picture this: sweeping vineyards, delicious wine flowing, and that dreamy “just married” glow. But, like any good plan, there are a few things you’ll need to nail down to make your day picture-perfect. Here’s my step-by-step guide to help you create a winery wedding so magical that your guests will still be talking about it long after the last glass is poured.
1. Find Your Winery Match
Choosing the perfect winery is like finding the one—it needs to reflect your personality as a couple. Some wineries feel rustic and cozy with barrel-lined walls, while others boast grand ballrooms and sweeping views. Search online, scroll through Instagram, and read reviews to get a sense of each venue’s vibe. Visit your top choices in person if you can—sometimes a winery that looks amazing online may not feel quite right in person. We will be adding reviews of various wineries and planning tours to select venues soon. Stay tuned for more on that!
Bestie Tip: Keep a spreadsheet or notebook with notes on each venue, including availability, pricing, guest capacity, and any specific rules. It’ll help you stay organized as you narrow down your choices!
2. Scope Out Local Rules & Regulations
Before you sign any contracts, dive into the venue’s rules and the town’s event policies. Some wineries have restrictions on amplified music, fireworks, or guest numbers. Outdoor events may come with curfews, and you’ll want to double-check if the venue requires you to use specific vendors or caterers. Understanding these details early will help avoid stress later on.
Bestie Tip: Call the venue directly and ask lots of questions! Get everything in writing, especially if there are curfews, noise limits, or specific requirements for outdoor events.
3. Set Your Budget (and Add a Little Cushion)
It’s easy to get carried away with gorgeous venues and vineyard tours, but winery weddings can add up quickly. Make a detailed budget that covers everything: venue fees, catering, photography, transportation, and accommodation for you and your guests. Don’t forget those sneaky costs like service fees, gratuities, and any decor rentals.
Bestie Tip: Adding a 10-15% buffer ensures you won’t be stressed by last-minute expenses. And if you don’t use it? That’s extra cash for a honeymoon splurge!
4. Craft a VIP Guest List
Winery weddings are usually more intimate affairs, which means you’ll need to be selective with your guest list. Think about inviting those closest to you—friends and family who will make the day extra special. A smaller guest list can also mean more personalized touches, like handwritten notes or individual wine tasting kits for each guest.
Bestie Tip: When building your list, focus on people who will truly appreciate the setting and vibe. It’s your day—surround yourself with love and positivity!
5. Plan a Full Weekend Experience
Why stop at one day? Make the most of your destination wedding by turning it into a weekend celebration. Host a welcome dinner the night before, offer vineyard tours or wine tastings, and plan a brunch the morning after the wedding. Guests will love the chance to unwind and enjoy everything the location has to offer.
Bestie Tip: Provide a list of fun activities like local sightseeing, spa services, or wine tastings for your guests to enjoy during downtime. A little planning goes a long way toward making their stay unforgettable.
6. Book Travel & Lodging Early
Wineries can be a bit off the beaten path, so booking accommodations and transportation early is key. Reserve a block of rooms at nearby hotels or cute vacation rentals. If your venue is a bit of a drive, consider hiring a shuttle or organizing car services to make things easier for your guests. We can give you ideas for accommodations and transportation — just ask!
Bestie Tip: Make guests feel welcome by including a hospitality basket with wine, snacks, and a personalized welcome note in their rooms. It’s a small touch that goes a long way in setting the tone for the weekend.
7. Lean on Local Vendors
Local vendors are a bride and groom’s best friend. Not only do they know the ins and outs of the area, but they also bring a special touch to your wedding. Local florists know what flowers thrive in the region, caterers can incorporate seasonal ingredients, and local musicians can bring the vibe to life. Plus, some vendors might even offer discounts for working near home base!
Bestie Tip: Ask your venue for their list of preferred vendors—they know which ones will mesh with the winery’s style and provide top-notch service.
8. Design the Big Day with Winery-Inspired Details
Wineries are inherently beautiful, so let the scenery shine! Instead of overloading the space with decor, focus on simple touches that enhance the natural beauty. Consider floral arrangements that mirror the colors of the vineyard, and incorporate wine-themed details into your day—like wine cork place cards or custom-labeled bottles as guest favors.
Bestie Tip: Plan a wine and cheese pairing during the cocktail hour or use wine barrels as decor accents. These touches will make the event feel cohesive and authentic to the venue.
9. Create a Smooth Day-of Timeline
Having a clear timeline ensures the day flows seamlessly from ceremony to last dance. Start with the ceremony time and work backward, scheduling hair, makeup, photos, and arrival times for vendors. Build in extra time for things like toasts, impromptu speeches, and stolen moments with your new spouse.
Bestie Tip: Share the timeline with your vendors and wedding party ahead of time to avoid last-minute chaos. And don’t forget to sneak away for some sunset photos—those vineyard views will make for stunning shots!
10. Have a Backup Plan for Weather (Just in Case)
Weather in wine country can be unpredictable, and it’s essential to have a contingency plan. If your ceremony is outside, confirm there’s an indoor option or tent available just in case. Provide fans, umbrellas, or blankets to keep guests comfortable, depending on the season. A little preparation goes a long way toward keeping everyone happy—no matter what the weather decides to do.
Bestie Tip: Even if it doesn’t rain, those “just-in-case” umbrellas make for adorable photos—and who doesn’t love an excuse for extra props?
Ready to Pop the Bubbly (or Moscato)?
Planning a winery wedding doesn’t have to be overwhelming—it’s all about enjoying the process and celebrating your love. With a solid plan, thoughtful touches, and a sprinkle of creativity, your big day will be one to remember. So, here’s to a wedding filled with love, laughter, and plenty of wine! 🍷💍